Complete Guide: How to Use Fileify to Create Professional Documents

Fileify is an AI-powered professional document creation tool. Unlike traditional resume builders where you fill out forms, Fileify guides you through an intelligent conversation to create personalized resumes and cover letters. In this tutorial, we show you step by step how to get the most out of the tool, with practical tips from real user experience.

Step 1: Create a New Document

Everything starts with creating a new document. Here's how to get started effectively.

Access the creation page

From your dashboard, click the 'New Document' button. You'll arrive at the creation interface where AI will guide you through the entire process.

Choose the document type

Fileify currently offers two types of professional documents:

• Resume / CV - A complete curriculum vitae with your experiences, education, skills, and personal information
• Cover Letter - A personalized letter to accompany your application, tailored to the position and target company

Step 2: Chat with the AI

This is Fileify's strength: instead of filling out a rigid form, you have a natural conversation with the AI assistant who asks the right questions.

Conversational mode

The assistant asks you to introduce yourself and describe your background. Tell your professional story in your own words: your experiences, achievements, and skills. The AI identifies key information and asks follow-up questions to complete your profile.

Tips for an effective conversation

• Be specific about your employment dates and company names
• Mention your quantified achievements (e.g., 'increased conversions by 35%')
• Don't hesitate to detail 3-4 key professional experiences with responsibilities
• You can upload an existing resume via the 📎 icon to speed up the process

Quick-answer questions

For certain preferences (visual style, photo inclusion, letter tone), the AI offers quick choices as buttons. This is faster than typing a response and ensures the AI understands your preferences exactly.

Tip: The 'Other' option always lets you enter a custom answer if none of the choices suit you.

Step 3: Document Generation

Once the AI has collected all the necessary information, it prepares a summary and invites you to generate the document.

Launch the generation

When the assistant displays the summary of your information, click the 'Generate' button to create your document. The AI generates the HTML in real-time and you see the result appear progressively in the preview.

Available styles

Fileify offers three visual styles for your documents:

• Modern - Clean design with straight lines, ideal for tech and corporate sectors
• Classic - Traditional and understated layout, perfect for finance, legal, and administration
• Creative - Colorful design with dynamic visual elements, suited for marketing, design, and creative roles

Step 4: Customize Your Document

After generation, you can refine your document by sending instructions to the AI editor. This is where Fileify truly shines: you can request any modification in natural language.

Adjust colors

Color adjustment is the most requested modification by our users. You can ask for subtle or dramatic changes:

Example requests: 'Add a touch of purple', 'Replace the red with emerald green', 'Use warmer colors', 'Make the design more understated with navy blue'

Fix layout issues

If elements overflow the page or spacing isn't ideal, simply point it out:

• 'There are elements off the page' - the AI will adjust margins and spacing
• 'Make the fonts bigger to fill the content' - to fill available space
• 'Move the Education section between Skills and Certifications' - to reorganize blocks

Modify content

You can also request content modifications: add an experience, fix a typo, rephrase a paragraph.

Examples: 'Add a Google experience from 2019 to 2021 as senior developer', 'Fix the spelling of methodology', 'Make the professional summary more impactful'

Step 5: Create Variants and Associated Letters

One of Fileify's most powerful features is the ability to create linked documents from your base resume.

Generate a cover letter from your resume

Once your resume is created, you can generate an associated cover letter. The AI automatically uses your information (name, skills, experiences) and simply asks for candidacy-specific details: the target position, company, and your motivation.

Create multilingual variants

Fileify lets you create variants of your documents in other languages. The AI translates and adapts your content while preserving the layout and style:

• Translation to another language (English, Spanish, Portuguese, Arabic, Mandarin, Italian...)
• Visual style change (switching from modern to creative, for example)

Step 6: Download and Export

Your finalized document can be downloaded as PDF, ready to send to recruiters.

PDF Export

Click the 'Download PDF' button to get your document in PDF format. The output faithfully matches the on-screen preview. Make sure the document fits on one page (or your desired number of pages) before sending it.

Best Practices and Common Pitfalls

Here are tips from our users' experience to get the best results with Fileify.

Do

• Provide precise and detailed information from the initial conversation (dates, numbers, company names)
• Use quick questions (buttons) for style preferences - it's faster and more reliable
• Be specific in your editing requests: 'Add purple to the headings' rather than 'Change the colors'
• Create your complete resume first, then generate the associated cover letter - the AI reuses your data
• Check the PDF export before sending: make sure everything fits on the page

Don't

• Don't give vague information - 'I worked in marketing' is less effective than 'Marketing Project Manager at TechVision for 3 years, managing a 500K budget'
• Don't request too many modifications at once - proceed step by step for more precise results
• Don't skip the AI's questions - each piece of collected information improves the final document quality
• Don't use meaningless document titles - a good title helps you find your documents easily

Ready to Create Your First Document?

Fileify transforms professional document creation into a simple, conversational experience. By following these steps - chatting with the AI, customizing the result, then leveraging variants - you'll get professional-quality documents in minutes. The ideal workflow: create your base resume, refine the style and colors, then generate your cover letters and multilingual variants to target each application.